Start with the day, not the feature list
A petrol pump's day is the same everywhere: a morning routine, shifts opened and closed on meter readings, tankers received, dips and density recorded, cash and UPI collected, credit given, and a night close. Software earns its place only if it makes that day faster and harder to get wrong. Before comparing features, ask: who enters each figure, and when?
If the answer is “the manager types up the registers at night”, the software is a better register, not a better pump. Look for software where attendants enter their own readings and collections on a phone as they work, and where the day close checks the figures rather than just storing them.
The checklist
| Area | What to look for |
|---|---|
| Nozzle readings & shifts | Readings per nozzle per shift, handovers, rosters, meter gap alerts, a 5-litre test register |
| Daily sales report | Per-attendant DSR, a day close that locks the day, print/PDF and Excel |
| Tanks | Dip conversion with your own calibration chart, density register, tanker receipts, variance alerts |
| Cash | Cash, card, UPI and credit per attendant, short/excess, note-by-note count |
| Credit | Vehicle-wise fills, limits, statements, ageing |
| GST | Proper tax invoices for lubricants and shop items; fuel kept outside GST |
| Payroll | Attendance, advances, and shortage deductions within the legal cap |
| Owner view | Every pump on the owner's phone, alerts, P&L, an audit log |
| Loss checks | Something that tells you about tanker shortages and meter drift, not just records them |
| Switching | Can it import your existing data? |
Questions to ask any vendor
- Can my attendants use it on their own phones? What happens when the signal drops?
- Can a closed day be edited? If so, is the change recorded and who can see it?
- Will it tell me when a day wasn't closed, a tank's stock doesn't match the dip, or an attendant is short — or do I have to go looking?
- Is it priced per pump? What does a second pump cost?
- Is there hardware to buy, or a long contract?
- Can I import my current data, including from my present software?
- Can I try it on real shifts before paying?
- Who do I call when something goes wrong, and in which language?
Desktop software vs. cloud software
Older petrol bunk software is installed on one office computer. It works, but the data lives on that machine: the owner can't see the day from home, attendants can't enter their own figures, and a failed hard disk can take years of records with it. Cloud software runs in the browser, so the same figures are on the manager's tablet, the attendant's phone and the owner's phone, and nothing depends on one computer.
If you're comparing PetroSoft, PumpOne or others
Put each one through the checklist and the questions above, ideally on a trial with your own shifts. Whichever you use today, switching to Maxify doesn't mean retyping: its AI importer reads the Excel or CSV files your current software exports, in any layout — see switching from any software. From PetroSoft it goes further, reading the backup directly and bringing in your past days — see switching from PetroSoft.
Frequently asked questions
What is petrol pump management software?
Software that records a fuel station's daily operations — meter readings, shifts, tank stock, density, cash, credit, GST billing and payroll — and produces the daily sales report and accounts from them, replacing paper registers and spreadsheets.
Is petrol pump software the same as petrol bunk software?
Yes. “Petrol bunk” is the common term in South India; the software is the same.
Can I move my data from my current pump software?
With Maxify, yes. Upload the Excel or CSV files your software exports, in any layout, and the AI importer matches the columns for you to check. See switching from any software.
How much does petrol pump software cost?
It varies by vendor and plan. Maxify is priced per pump per month, with a free trial; see current pricing.